Rules & Regulations (2011)

ATTENTION ALL EXHIBITORS: EVERYBODY PAYS – All persons entering the grounds must pay the admission fee. There will be no exceptions.

This applies to officials of the fair, employees, exhibitors, performers, concessionaires and fair visitors. Many years of experience at fairs in the United States and Canada with an “everyone pays” policy has proven to be reasonable and fair, and it has met with the co-operative approval of the fair-going public. Members will be admitted with a membership pass. Admission by Exhibitor’s pass will be allowed on Friday, Sept. 30, Saturday, Oct. 1 or Sunday Oct. 2, 2011.

1. $5.00 constitutes membership and entitles the party to one admission ticket and the right to make entries. Juniors entering an Open Class MUST purchase a membership.
2. JUNIORS - All Junior exhibitors must fill in an entry form. However, an exhibitor number is not required for Junior Classes. All junior payouts are made at the fair starting Saturday at noon.
3. Contact the committee chairperson if further information is required.
4. Make your entries with the Secretary or send your prepaid entry by mail to the Ilderton Agricultural Society, P.O. Box 205, Ilderton, ON, NOM 2A0. Be sure to include your membership fee if it has not already been paid or deducted. Those wishing to have entry tickets mailed to them should have their membership form and a self-addressed envelope in the hands of the Secretary at least 10 days before the fair.
5. All stock must be the bona fide property of the exhibitor and must have been so at least thirty days prior to the show. All grain, roots, fruits, flowers, vegetables and dairy products must be the property of the exhibitor, the growth of the present year and of his/her own farm or holding.
6. All exhibits in the Homecraft Departments must be owned and made within the previous twelve months by the exhibitor.
7. Exhibitors of pure bred stock must produce pedigree if requested to do so. This rule will be strictly enforced. All entries are to be owned and registered in the name of the exhibitor.
8. No single entry will be allowed to be exhibited for two different prizes except in the case of specials or if stated otherwise.
9. Exhibitors will be entitled to only one entry, per class, per section, except in livestock classes.
10. No exhibitor will be allowed more than two entries in each section unless otherwise stated. Heavy Horse teams are allowed three entries. Herds, Flocks and Get-of-Sire, one entry.
11. Animals must not travel faster than a walk outside the show ring.
12. Prize monies will be mailed by the Treasurer, subject to approval of the Board, on or after November 1, 2011.
13. All exhibits (except photography), to be received Thursday, September 29 between 6:30 p.m. and 9:00 p.m. and Friday, September 30, between 9:30 a.m. and 12:00 noon, to be ready for judging promptly at 12:30 p.m. Arena will be closed while judging is in progress. Photography entries must be brought in Thursday, September 29 from 6:30 p.m. to 7:00 p.m.
14. Exhibitors are asked to have their name, address and exhibitor number on entry tags before arriving at the arena.
15. NO EXHIBIT MAY BE REMOVED FROM THE HALL OR GROUNDS BEFORE 4:30 P.M., Sunday, 2011. ANYONE NOT ABIDING BY THIS RULE WILL FORFEIT PRIZE MONEY.
16. Due to Health Regulations, you may not sell your food exhibits while on the fairgrounds.
17. Judges please report to the Secretary before 12:30 p.m. Friday afternoon, 12:00 noon on Saturday for livestock.
18. Judges have full power to place articles in their proper classes and to withhold prize money on account of inferiority.
19. Ties will be broken wherever possible. THE JUDGES’ DECISIONS ARE FINAL.
20. (a) 2011 membership will be deducted from all prize winnings of $7.00 or more.
    (b) Prize winnings up to and including $25.00 will have the following deductions made: 10% of prize money as entry fee and costof 2012 membership.
    (c) Prize winnings over $25.00 will have the following deductions made: 15% of prize money as entry fee and cost of 2012 membership.
21. While directors take every possible precaution to secure the safety of articles sent to the exhibition, the owners of such articles take the risk of exhibiting. Should any article be accidentally damaged, lost or stolen, the directors will give the assistance within their power towards recovery but will not make any payment for the value thereof.
22. All protests must be in writing and must state plainly the cause of the complaint. The sum of $5.00 must accompany a protest. The protest must be in the hands of the Secretary or President by 6:00 p.m., Sunday, Oct. 2, 2011.
23. While the Officers and Directors of this Society will use every available means to prevent accidents in and about the grounds, it must be strictly understood that all persons entering the show grounds must personally assume all risk of accident or injury from any cause whatsoever.
24. The Ilderton Agricultural Society, its members, agents, employees, and volunteers shall not be liable for any loss of or damage to property belonging to an exhibitor or to a vender however caused. The exhibitor or vendor agrees to indemnify and hold harmless the Ilderton Agricultural Society, its members, agents, employees, and volunteers for any claim or damage however caused, arising out of, or in consequence, of the use of the exhibition space allotted.
25. Exhibitors of large animals including sheep, swine and goats must provide proof of liability insurance indicating the policy number and expiry date.
26. All Vendors must provide proof of liability insurance indicating the policy number and the expiry date.

JUDGING STANDARDS BOOK AVAILABLE: Effective 2009, the Ontario Association of Agricultural Societies has the newly revised edition of “Judging Standards for Food, Photography, Clothing, Quilts & Handcrafts” available. To obtain your copy, send $5.65 including H.S.T.
(Cheques payable to OAAS) to Kathryn Lambert, Box 189 Glencoe, Ontario, N0L 1M0.